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Fundamentals of Auditing

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Fundamentals of Auditing ­ACC 311
VU
Lesson 32
VERIFICATION APPROACH OF AUDIT
We are now moving on to deal with the substantive testing, or verification aspect of the audit. In the past
lectures we have been learning the early steps in the time structure of an audit:
Accepting the appointment
Planning, recording, controlling the audit
Evaluation internal controls
Testing the controls
By this stage, the auditor will have made a decision on the general approach to be taken to the audit work. If
the controls systems are effective and operating as laid down, the amount of verification work will be reduced.
If the controls are weak or are not operating effectively, a high level of verification work will be performed. It
is this verification work that we are dealing with in this and the next few lectures.
To verify means to establish the truth of something. This audit work involves the audit in gathering evidence
this will lead to a conclusion as to whether classes of transactions, balances and disclosures reflected in the
client's financial statements are properly stated (true and fair).
We have already discussed in detail the general audit verification principles; here we will have a brief over view
of those.
Audit Verification Techniques:
As we have already discussed in the previous lectures that at the verification stage of the audit, the auditor is
typically presented with a set of draft financial statements prepared by the client. The role of the auditor is to
generate evidence to allow a conclusion to be reached as to whether the information contained in
these financial statements, and the way the information is presented and disclosed, give a true and
fair view.
We already know that audit evidences are generated by the auditor performing audit tests. Here, in verification
work, the auditor will use substantive testing procedures, designed to give evidence relating to the figures in
the financial statements, rather than control test, dealing with the systems that produced those figures.
However, the testing procedures available to the auditor here are the same as those we saw earlier. As a
reminder, audit-testing procedures available to the auditor are:
1. Inspection
This covers the physical review or examination of records, documents and tangible assets. An example in
substantive testing is examining purchase invoices to ensure that they have been properly recorded and
analyzed in the financial statements.
2. Observation
This procedure is mainly applicable to tests of control, but may also be used in substantive testing, such as the
auditor observing the client's inventory count to gain evidence that the inventory figure in the financial
statements had been arrived at accurately.
3. Enquiry
Seeking relevant information from knowledgeable persons inside or outside the enterprise.
An example in substantive testing is asking management for an explanation as to why a receivable has, or has
not, been treated as bad.
4. Computation
Checking the arithmetical accuracy of records or performing independent calculations, for example computing
or re-computing the depreciation expense for the year.
5. Analytical procedures
You should note that these procedures are mainly used in substantive testing rather than as a test of controls.
They may help the auditor to understand relationships between figures in the financial statements. This is
sometimes referred to as the business approach to auditing.
Choice of Verification Techniques
There are no specific rules that exist as to the type(s) of techniques that the auditor should use in a given set of
circumstances.
This is principally a matter of audit judgment and the nature of the audit objective(s). The auditor has to look
at each individual item in its own right, identify the audit objective(s) for that particular item and then decide
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Fundamentals of Auditing ­ACC 311
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the most reliable audit evidence available. The circumstances and evidence available will affect the type of
technique(s) he uses.
Audit Objectives and Financial Statement Assertions
As just stated the type(s) of technique(s) used depend on the audit objectives that the auditor is seeking to
achieve.
The general objective to be achieved by audit verification work is to establish whether the financial statements
present a true and fair view.
We can identify a number of more detailed objectives which underlie this overall objective. These more
detailed objectives allow the auditor to design a series of substantive test on each audit area (inventory,
receivables, etc) which will build up the overall bank of evidence necessary to support the overall audit
opinion.
In carrying out substantive audit tests (verification work) the auditor will be looking for evidence on different
assertions at the financial statements level.
Assertions in obtaining Audit Evidence:
(a) Assertions about classes of transactions and events for the period under audit;
(i)
Occurrence ­ transactions and events that have been recorded have occurred and pertain to
the entity;
(ii)
Completeness ­ all transactions and events that should have been recorded have been
recorded;
(iii)
Accuracy ­ amounts and other data relating to recorded transactions and events have been
recorded appropriately.
(iv)
Cutoff ­ transactions and events have been recorded in the proper period.
(v)
Classification ­ transactions and events have been recorded in the proper accounts.
(b) Assertions about account balances at the period end.
(i)
Existence ­ assets, liabilities, and equity interests exist;
(ii)
Rights and obligations ­ the entity holds or controls the rights to assets, and liabilities are
the obligations of the entity;
(iii)
Completeness ­ all assets, liabilities and equity interests that should have been recorded
have been recorded;
(iv)
Valuation and allocation ­ assets, liabilities, and equity interests are included in the financial
statements at appropriate amounts and any resulting valuation or allocation adjustments are
appropriately recorded.
(c) Assertions about Presentation and Disclosure:
(i)
Occurrence and rights and obligations ­ disclosed events, transactions and other matters
have occurred and pertain to the entity.
(ii)
Completeness ­ all disclosures that should have been included in the financial statements
have been included;
(iii)
Classification and understandability ­ financial information is appropriately presented
and described, and disclosures are clearly expressed;
(iv)
Accuracy and valuation ­ financial and other information are disclosed fairly and at
appropriate amounts.
This concept takes the view that draft accounts presented by the client to the auditor are making a number of
promises, or assertions. The role of substantive testing is to verify these assertions.
The assertions made by the financial statements and the related objectives of the substantive testing objectives
set out above can be shown as follows:
ASSERTION
TESTING OBJECTIVE
Assets shown include all rights under the
Completeness
control of the enterprise
Transactions arising during the period are
Occurrence
reflected in the period's financial statements
The amounts at which assets and liabilities
Valuation
are stated is correct
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Fundamentals of Auditing ­ACC 311
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Assets and liabilities included on the balance Existence
sheet actually exist
Assets and liabilities are shown in the
Presentation and
financial statements such that the user would disclosure
have a clear understanding of the client's
financial situation
Review of Financial Statements
Content of Financial Statements
It is important that you are clear as to exactly what the financial statements consist of under modern
accounting practice.
They comprise the following:
a) The primary statements
i)
Balance sheet
ii)  Income statement
iii)  Statement of changes in equity
iv)  Cash flow statement
v)  The notes to the accounts
b) The directors' report
c) The auditor's report.
The main principles underlying the preparation and presentation of company financial statements are now set
out by the International Accounting Standards Board's document Framework for the Preparation and Presentation of
Financial Statements.
The major points from this document are summarized below:
1
The elements of Financial Statements
The starting point here is definitions of assets and liabilities. The other elements are then defined in terms of
these.
Assets are rights or other access to future economic benefits controlled by an entity as a result of past
transactions or events.
Liabilities are obligations of an entity to transfer economic benefits as a result of past transactions or
events.
Owners' equity is arrived at by deducting liabilities from assets (capital = assets - liabilities).
Gains and losses are determined in terms of increases and decreases in owners' equity.
2
Recognition in financial statements
Recognition essentially means the recording process. The principles here address such questions as when is it
acceptable to recognize (record) an asset or liability and when should assets and liabilities be de-recognized (no
longer recorded in financial statements). The main points to note are:
Assets and liabilities should be recognized when there is evidence of their existence and they can be
reliably measured.
They should be derecognized when the right (assets) or obligations (liabilities) no longer exist.
The Timing of Audit Procedures:
Whereas tests of control can be (and usually are) performed by the auditor before the client's year end - at the
so called interim audit stage - Substantive Audit Procedures and verification work will be performed
primarily at or very soon after the client's year end, as these procedures normally rely on the availability of
draft financial statements.
Verification of the individual assets and liabilities by the auditor extends into the post balance sheet period (i.e.
the period between the year end date and the date of approval of the financial statements). The auditors will
use this to their advantage when seeking to verify amounts stated for contingent liabilities, and for post
balance sheet events (These are explained in a later chapter).
SUBSTANTIVE PROCEDURES
Substantive procedures are performed in order to detect material misstatements at the assertion level (Like;
occurrence, completeness, accuracy, valuation, existence, rights and control), and include tests of details of
classes of transactions, account balances and disclosures and substantive analytical procedures.
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Fundamentals of Auditing ­ACC 311
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Nature of Substantive Procedures
Tests of details are ordinarily more appropriate to obtain audit evidence regarding certain assertions about
account balances, including existence and valuation.
Analytical procedures are applied on large volume of transactions, which are predictable over time. (Cost of
goods sold, payroll, sale)
Timing of Substantive Procedures
Year end substantive procedures are always more reliable
In considering whether to perform substantive procedures at an interim date the auditor considers such
factors as the following:
 The control environment and other relevant controls. (Like payroll disbursement)
 The availability of information at a later date that is necessary for the auditor's procedures (Provision
for doubtful debts can be investigated interim but debtor and inventory can be verified at the year
end).
 The objective of the substantive procedure.
 The assessed risk of material misstatement (Prefer always at year end).
 The nature of the class of transactions or account balance and related assertions (Like frequency of
occurrence of the transactions e.g. salaries are paid monthly whereas bonuses are paid annually).
 The ability of the auditor to perform appropriate substantive procedures or substantive procedures
combined with tests of controls to cover the remaining period in order to reduce the risk that
misstatements that exist at period end are not detected (Staffing problem that cannot make the
auditor able to extend till the year end)
If substantive procedures are performed at an interim date, the auditor may sometimes consider applying tests
of controls also on the transactions of remaining period while extending his substantive procedures from
interim date to the period end.
Extent of performance of substantive procedures
Greater the risk of material misstatement due to weaknesses in the system of internal control, the greater
would be the risk of material misstatement in the financial statements.
In designing tests of details, the auditor may use either audit sampling or may choose to select items to be
tested by some other selective means of testing.
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Table of Contents:
  1. AN INTRODUCTION
  2. AUDITORSí REPORT
  3. Advantages and Disadvantages of Auditing
  4. OBJECTIVE AND GENERAL PRINCIPLES GOVERNING AN AUDIT OF FINANCIAL STATEMENTS
  5. What is Reasonable Assurance
  6. LEGAL CONSIDERATION REGARDING AUDITING
  7. Appointment, Duties, Rights and Liabilities of Auditor
  8. LIABILITIES OF AN AUDITOR
  9. BOOKS OF ACCOUNT & FINANCIAL STATEMENTS
  10. Contents of Balance Sheet
  11. ENTITY AND ITS ENVIRONMENT AND ASSESSING THE RISKS OF MATERIAL MISSTATEMENT
  12. Business Operations
  13. Risk Assessment Procedures & Sources of Information
  14. Measurement and Review of the Entityís Financial Performance
  15. Definition & Components of Internal Control
  16. Auditing ASSIGNMENT
  17. Benefits of Internal Control to the entity
  18. Flow Charts and Internal Control Questionnaires
  19. Construction of an ICQ
  20. Audit evidence through Audit Procedures
  21. SUBSTANTIVE PROCEDURES
  22. Concept of Audit Evidence
  23. SUFFICIENT APPROPRIATE AUDIT EVIDENCE AND TESTING THE SALES SYSTEM
  24. Control Procedures over Sales and Debtors
  25. Control Procedures over Purchases and Payables
  26. TESTING THE PURCHASES SYSTEM
  27. TESTING THE PAYROLL SYSTEM
  28. TESTING THE CASH SYSTEM
  29. Controls over Banking of Receipts
  30. Control Procedures over Inventory
  31. TESTING THE NON-CURRENT ASSETS
  32. VERIFICATION APPROACH OF AUDIT
  33. VERIFICATION OF ASSETS
  34. LETTER OF REPRESENTATION VERIFICATION OF LIABILITIES
  35. VERIFICATION OF EQUITY
  36. VERIFICATION OF BANK BALANCES
  37. VERIFICATION OF STOCK-IN-TRADE AND STORE & SPARES
  38. AUDIT SAMPLING
  39. STATISTICAL SAMPLING
  40. CONSIDERING THE WORK OF INTERNAL AUDITING
  41. AUDIT PLANNING
  42. PLANNING AN AUDIT OF FINANCIAL STATEMENTS
  43. Audits of Small Entities
  44. AUDITORíS REPORT ON A COMPLETE SET OF GENERAL PURPOSE FINANCIALSTATEMENTS
  45. MODIFIED AUDITORíS REPORT