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Database Management Systems

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Database Management System (CS403)
Lecture No. 33
Reading Material
Programming Microsoft Access
Mastering MS Access
Overview of Lecture
o Designing Input Form
o Arranging Form
o Adding Command Buttons
In the previous lecture we have discussed the importance of user interface. It plays an
important role in the development of any application. User will take interest in the
application if user interface is friendly. We then discussed different tools, which are
used in the development of any application. In this lecture we will see the designing
of input forms.
An input form is an easy, effective, efficient way to enter data into a table. Input
forms are especially useful when the person entering the data is not familiar with the
inner workings of Microsoft Access and needs to have a guide in order to input data
accurately into the appropriate fields. Microsoft Access provides several predefined
forms and provides a forms wizard that walks you through the process of creating a
form. One of these predefined forms will be used in the example below. You can also
create your own customized forms by using Microsoft Access form design tools.
Following things must be ensured for input forms:
·  Forms should be user friendly
Data integrity must be ensured, which means that database must represent the
true picture of real system.
Checks can be applied within the tables definition or through input forms
Database Management System (CS403)
So first we will run MS Access and select New option from the file. Next it will ask
the name of database as follows.
We have given the name as Exam System, we will then press the create button and
following screen would be available.
Database Management System (CS403)
In this screen we will first select project using existing data from New templates, as
we are using data of SQL Server that is why we are using this option. Next move on
to Data Link Properties dialog, which is adjacent one. So first select the connection
Tab in which first select the server name then is the security setting after selecting that
option then is the selection of database on which forms are to be constructed.
Now these are the tables of Exam Data base, with which connectivity has been
established. Now we will select the Forms option as under:
Database Management System (CS403)
So here are two options in design and wizard both we are selecting wizard view after
selecting this next screen would be as under:
Now here we will select the concerned table and initially we are selecting single table
that is of STUDENT. Next is the selection of required attributes for the concerned
table as under.
Database Management System (CS403)
Then is the selection of required layout for the form. There are different options
available in this option. We can select the required option. We have selected Column
option for the layout of forms. Then is the selection of background or style for our
forms as under. We have selected the SandStone option.
Database Management System (CS403)
Next is the selection of title for the form as under.
Next is the form view as under in which we can view our data.
Database Management System (CS403)
Forms must be designed and arranged in a systematic manner now
Next is deleting a field from the form.
If we want to add an attribute in the list.
In this example, a command button beside each record is used to open another form.
Database Management System (CS403)
Open the form in Design View and ensure that the Control Wizard button on
the toolbox is pressed in.
Click the command button icon on the toolbox and draw the button on the
form. The Command Button Wizard will then appear.
On the first dialog window, action categories are displayed in the left list while
the right list displays the actions in each category. Select an action for the
Next .
The next few pages of options will vary based on the action you selected.
Continue selecting options for the command button.
Choose the appearance of the button by entering caption text or selecting a
picture. Check the Show All Pictures box to view the full list of available
Database Management System (CS403)
Enter a name for the command button and click Finish to create the button.
In today's lecture we have studied the designing of forms. Forms are used as an
alternative way to enter data into a database table. It can be made more perfect with
lots of practice and designing number of forms. So it needs practice. We have
designed a simple form through wizard. A more complex form can also be designed
with some practice.
Table of Contents:
  1. Introduction to Databases and Traditional File Processing Systems
  2. Advantages, Cost, Importance, Levels, Users of Database Systems
  3. Database Architecture: Level, Schema, Model, Conceptual or Logical View:
  4. Internal or Physical View of Schema, Data Independence, Funct ions of DBMS
  5. Database Development Process, Tools, Data Flow Diagrams, Types of DFD
  6. Data Flow Diagram, Data Dictionary, Database Design, Data Model
  7. Entity-Relationship Data Model, Classification of entity types, Attributes
  8. Attributes, The Keys
  9. Relationships:Types of Relationships in databases
  10. Dependencies, Enhancements in E-R Data Model. Super-type and Subtypes
  11. Inheritance Is, Super types and Subtypes, Constraints, Completeness Constraint, Disjointness Constraint, Subtype Discriminator
  12. Steps in the Study of system
  13. Conceptual, Logical Database Design, Relationships and Cardinalities in between Entities
  14. Relational Data Model, Mathematical Relations, Database Relations
  15. Database and Math Relations, Degree of a Relation
  16. Mapping Relationships, Binary, Unary Relationship, Data Manipulation Languages, Relational Algebra
  17. The Project Operator
  18. Types of Joins: Theta Join, Equi–Join, Natural Join, Outer Join, Semi Join
  19. Functional Dependency, Inference Rules, Normal Forms
  20. Second, Third Normal Form, Boyce - Codd Normal Form, Higher Normal Forms
  21. Normalization Summary, Example, Physical Database Design
  23. Physical Record and De-normalization, Partitioning
  24. Vertical Partitioning, Replication, MS SQL Server
  25. Rules of SQL Format, Data Types in SQL Server
  26. Categories of SQL Commands,
  27. Alter Table Statement
  28. Select Statement, Attribute Allias
  29. Data Manipulation Language
  30. ORDER BY Clause, Functions in SQL, GROUP BY Clause, HAVING Clause, Cartesian Product
  31. Inner Join, Outer Join, Semi Join, Self Join, Subquery,
  32. Application Programs, User Interface, Forms, Tips for User Friendly Interface
  33. Designing Input Form, Arranging Form, Adding Command Buttons
  34. Data Storage Concepts, Physical Storage Media, Memory Hierarchy
  35. File Organizations: Hashing Algorithm, Collision Handling
  36. Hashing, Hash Functions, Hashed Access Characteristics, Mapping functions, Open addressing
  37. Index Classification
  38. Ordered, Dense, Sparse, Multi-Level Indices, Clustered, Non-clustered Indexes
  39. Views, Data Independence, Security, Vertical and Horizontal Subset of a Table
  40. Materialized View, Simple Views, Complex View, Dynamic Views
  41. Updating Multiple Tables, Transaction Management
  42. Transactions and Schedules, Concurrent Execution, Serializability, Lock-Based Concurrency Control, Deadlocks
  43. Incremental Log with Deferred, Immediate Updates, Concurrency Control
  44. Serial Execution, Serializability, Locking, Inconsistent Analysis
  45. Locking Idea, DeadLock Handling, Deadlock Resolution, Timestamping rules