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Database Management Systems

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Database Management System (CS403)
Lecture No. 03
Reading Material
"Database Systems Principles, Design and Implementation" Section:
written by Catherine Ricardo, Maxwell Macmillan.
Overview of Lecture
o Database Architecture
o External View of the database
o Conceptual view of the database
Database Architecture:
Standardization of database systems is a very beneficent in terms of future
growth, because once a system is defined to follow a specific standard, or is built
on a specific standard, it provides us the ease of use in a number of aspects.
First if any organization is going to create a new system of the same usage shall
create the system according to the standards and it will be easier to develop,
because the standards which are already define will be used for developing the
Secondly if any organization wants to create and application software that will
provide additional support to the system, it will be an easier task for them to
develop such system and integrate them into existing database applications.
Users which will be using the system will be comfortable with the system
because a system built on predefined standards is easy to understand and use,
rather than understanding learning and using an altogether new system which is
designed and built without following any standards.
Database Management System (CS403)
Expansion to systems which are not built on standards is very hard and needs
lots of efforts.
Technical staff working on a system built on standard has no problem to learn the
use and architecture of the system and whenever there is a need in change of
staff new staff members can be hired and put to work without any prior training
for the use of system.
Database standard proposed by ANSI SPARK in 1975 is being used worldwide
and is the only most popular agreed upon standard for database systems.
The Three Level Schema architecture provides us a number of benefits. For
accessing data at different levels we have a number of users because not all
users have to access data in database at all the database levels. The 3 levels
architecture allows us to separate the physical representation of data from the
users' views of data.
In the database, same data is stored in a specific feasible format and is available
to different users in different formats as desired by different users. For example,
consider we have stored the DOB (Date of Birth) in the database in a particular
format, like in the form of dd-mm-yyyy (for example, 28-03-1987). However, the
users from different departments may require to view the date of birth in different
forms; the examination department may ask it to be displayed as month-day-yyyy
(like march-28-1987) the Registrar's office may ask to display date of birth as
mm/dd/yyyy, still the Library may need the in the form of dd/mm/yy. The Three
Level Schema allows us to access the data in different formats at the external
level, which is stored in a specific format at the internal level.
The Three levels architecture is useful for hiding the details of internal systems; it
in-fact hides the details of underlying system views from the users at other levels
and restricts the access of data and the system from any unauthorized
intervention. It is the mechanism which allows us to store the data in the system
in such a way that it can be provided to all users in their desired formats and with
unveiling other details and information stored in the database. Moreover if there
is a change to be done to the data stored in the database subject to the
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requirements of a specific user it needs not be changed for that user specifically,
we can create a change to the specific external view of that user and the internal
details remain unchanged. Also if we want to change the underlying storage
mechanism of the data stored on the disk we can do it without affecting the
internal and conceptual view at the lowest level in the three levels architecture is
the internal view or internal level which is shown below in the diagram and is
illustrated in the coming lines.
Fig. 1: Three level architecture of database
The Architecture:
The schemas as it has been defined already; is the repository used for storing
definitions of the structures used in database, it can be anything from any entity
to the whole organization. For this purpose the architecture defines different
schemas stored at different levels for isolating the details one level from the other.
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Different levels existing at different levels of the database architecture are
expressed below with emphasis on the details of all the levels individually.
Core of the database architecture is the internal level of schema which is
discussed a bit before getting into the details of each level individually. The
internal level implements all the inner details and defines the intentions of the
database. Internal schema or view defines the structures of the data and other
data related activities in the database. For example it defines that for a student
what data will be stored in terms of attributes of the student and it also defines
how different values for these attributes will be stored, also it tells that who is
allowed to make changes to the database and what changes he can make, etc.
These details give us the internal schema and are called the intention of the
database. Intention for a database is almost permanent, because while
designing the database it is ensured that no information is left behind which is
important enough to be stored in the database and what information is important
to be stored in the database from the future point of view.
Once the intention of the database has been defined then it is undesirable to
change the intention for any reason. Because any small change in the intention
of the database may need a lot of changes to be made to the data stored in the
database. Extension of the database is performed on the bases of a complete
intention, i-e once a database has been defined it is populated with the data of
the organization for which the database is created. This population of the
database is also called as the extension of the database. Extension is always
done according to the rules defined in the internal schema design or the intention
of the database.
Effects of changes made to different levels of the database architecture:
We can make changes to the different levels of the database but these changes
need very serious consideration before they are made, Changes at different
levels of database architecture need different levels of users attention for
example a change to the data made for the extension of data will effect only a
single record whereas when we make a change to the internal level of the
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database the change effects all the stored records, similarly an invalid change in
the extension of the database is not that fatal as a change in the intention of the
database because a change in the extension of the database is not very hard to
undo; incase of a mishap whereas a change of the same magnitude to the
intention of the database might
cause a large number of database errors
(inconsistencies and data loss).
External View (Level, Schema or Model):
This level is explicitly an end user level and presents data as desired by the
users of the database. As it is known that the database users are classified on
two grounds
o Section of the organization
o Nature of Job of the users
The external level of the database caters to the needs of all the database users
starting from a user who can view the data only which is of his concern up-to the
users who can see all the data in the database and make all type of actions on
that data.
External level of the database might contain a large number of user views, each
user view providing the desired features and fulfilling requirements for the user or
user group for which it is intended. The restriction or liberty a user or user groups
get in his rights is the external view of that user groups and is decided very
External views are also helpful when we want to display the data which is not
place in the database or not stored at all. Example of the first case can be a
customer Phone number stored in the database. But when contacting the person
it might appear that the area code for that specific user is not stored in the
database, in that case we can simply pick up the area or city id of the customer
and find the area code for that city from the corresponding Area Codes table.
Another situation may arise when we want to get a student enrolled in an
institution and want to make sure that the student qualifies for the minimum
required age limit, we will look the database, for the students age but if we have
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stored only the date of birth of the student then the age of the student needs to
be calculated at that very instance; this can be done very easily in the specific
user view and age of the student can be calculated, even the user-view itself can
tell use whether the student qualifies for the admission or not.
As the user view is the only entity or the interface through which a user will
operate the database or use it so it must be designed in such a way that it is
easy to use and easy to manage and self descriptive, also it is easy to navigate
through. Also it should not allow the user to get or retrieve data which is not
allowed to the user, so the user view should both be a facilitator and also a
barrier for proper utilization of the database system.
As the system grows it is possible that a user view may change in structure,
design and the access it provides to the users. SO External views are designed
and create in way that they can be modified at a later stage without making any
changes in the logical or internal views.
In the diagram below we can see two different users working as end users
having their own external view; we can see that the same data record is
displayed in two entirely different ways.
Fig. 2: Mapping between External layer and lower layers
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Conceptual or Logical View:
This is the level of database architecture which contains the definition of all the
data to be stored in the database and also contains rules and information about
that structure and type of that data.
The conceptual view is the complete description of the data stored in the
database. It stores the complete data of the organization that is why it is also
known as the community view of the database. The conceptual view shows all
the entities existing in the organization, attribute or characteristics associated
with those entities and the relationships which exist among the entities of the
We can take the example of the customers of a company. Now the conceptual
schema will have all the details of the products of the company, retailing stores of
the company, products present in the stock, products which are ready to be
delivered, salespersons of the company, manager of the company and literally
every other thing which is associated with the business of the company in any
Now after having all the information we know that the customers buy products
from the outlets of the company, thus in such a case a specific customer has a
relationship with that specific outlet of the company, or the customer may be
represented as having association with the sales person which in-turn has
association with the outlet., there may be a number of customers at a certain
outlet and also to mange these salespersons there will be one or more managers.
We can see from the above given scenario that all the entities are logically
related to each other in way or the other. The conceptual schema actually
manages all such relationship and maps these relationships among the member
entities. Conceptual schema along-with having all the information which is to be
stored in the database stores the definition of the data to be stored. The definition
may contain types of data, and constraints on data values etc.
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Conceptual schema is also responsible for holding the authorization and
authentication information, means that only those people can make use of the
database whom we have allowed to make these changes, so therefore it is the
task of the DBMS to ensure be checking the conceptual schema that he is
authorized to check the data or make any changes to the data.
Conceptual schema as it describes the intention of the database; it is not
changed often, because to make a change to the conceptual schema of the
database requires lots of consideration and may involve changes to the other
views/levels of the database also.
As in the previous example we saw two database users accessing the database
and we saw that both of them are having totally different user views. Here when
we see in the logical view of the data we can see that the data stored in the
database is stored only once and two users get different data from the same
copy of data at the underlying conceptual level.
Fig. 3: External and conceptual layers
By summarizing it all we can say that the external view is the view of database
system in which user get the data as they need and these database users need
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not to worry about the underlying details of the data, all these users have to do is
to provide correct requirement information to the DBA or the database designer
whoever is designing the database for the system, so that the DBA or the
database designer can create the database in such a way that they can fulfill the
users requirements using the conceptual schema of the database.
Conceptual view/schema is that view of the database which holds all the
information of the database system and provides basis for creating any type of
the required user views and can accommodate any user fulfilling his/her
The data examples that you defined in the exercises of lecture 1, think of the
different forms of data at the external and conceptual level. Also try to define
mapping between them.
Table of Contents:
  1. Introduction to Databases and Traditional File Processing Systems
  2. Advantages, Cost, Importance, Levels, Users of Database Systems
  3. Database Architecture: Level, Schema, Model, Conceptual or Logical View:
  4. Internal or Physical View of Schema, Data Independence, Funct ions of DBMS
  5. Database Development Process, Tools, Data Flow Diagrams, Types of DFD
  6. Data Flow Diagram, Data Dictionary, Database Design, Data Model
  7. Entity-Relationship Data Model, Classification of entity types, Attributes
  8. Attributes, The Keys
  9. Relationships:Types of Relationships in databases
  10. Dependencies, Enhancements in E-R Data Model. Super-type and Subtypes
  11. Inheritance Is, Super types and Subtypes, Constraints, Completeness Constraint, Disjointness Constraint, Subtype Discriminator
  12. Steps in the Study of system
  13. Conceptual, Logical Database Design, Relationships and Cardinalities in between Entities
  14. Relational Data Model, Mathematical Relations, Database Relations
  15. Database and Math Relations, Degree of a Relation
  16. Mapping Relationships, Binary, Unary Relationship, Data Manipulation Languages, Relational Algebra
  17. The Project Operator
  18. Types of Joins: Theta Join, Equi–Join, Natural Join, Outer Join, Semi Join
  19. Functional Dependency, Inference Rules, Normal Forms
  20. Second, Third Normal Form, Boyce - Codd Normal Form, Higher Normal Forms
  21. Normalization Summary, Example, Physical Database Design
  23. Physical Record and De-normalization, Partitioning
  24. Vertical Partitioning, Replication, MS SQL Server
  25. Rules of SQL Format, Data Types in SQL Server
  26. Categories of SQL Commands,
  27. Alter Table Statement
  28. Select Statement, Attribute Allias
  29. Data Manipulation Language
  30. ORDER BY Clause, Functions in SQL, GROUP BY Clause, HAVING Clause, Cartesian Product
  31. Inner Join, Outer Join, Semi Join, Self Join, Subquery,
  32. Application Programs, User Interface, Forms, Tips for User Friendly Interface
  33. Designing Input Form, Arranging Form, Adding Command Buttons
  34. Data Storage Concepts, Physical Storage Media, Memory Hierarchy
  35. File Organizations: Hashing Algorithm, Collision Handling
  36. Hashing, Hash Functions, Hashed Access Characteristics, Mapping functions, Open addressing
  37. Index Classification
  38. Ordered, Dense, Sparse, Multi-Level Indices, Clustered, Non-clustered Indexes
  39. Views, Data Independence, Security, Vertical and Horizontal Subset of a Table
  40. Materialized View, Simple Views, Complex View, Dynamic Views
  41. Updating Multiple Tables, Transaction Management
  42. Transactions and Schedules, Concurrent Execution, Serializability, Lock-Based Concurrency Control, Deadlocks
  43. Incremental Log with Deferred, Immediate Updates, Concurrency Control
  44. Serial Execution, Serializability, Locking, Inconsistent Analysis
  45. Locking Idea, DeadLock Handling, Deadlock Resolution, Timestamping rules