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ORAL PRESENTATION:Overcoming anxiety, Body Language

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Lesson 39
ORAL PRESENTATION
Completing oral presentation
Evaluate the content of your presentation
For clarity and conciseness
Develop visual aid and coordinate them with your delivery
Besides four areas
Mastering the art of delivery
Preparing to speak
Overcoming anxiety
Handling question responsively
Extemporaneous
This method of delivery is very carefully planned and practiced. In it, the speaker, makes a presentation with
the help of an outline, note cards, or visual aid. It is very popular and effective method of delivering a
speech. In this way the speaker can glance at his notes, keep eye contact and speak in a natural,
conversational tone. Reading
In this method the whole presentation is read aloud. It helps a speaker when the presentation has technical
or complex topic. If you choose to read your speech, practice enough so that you can still have eye contact
with your audience, otherwise, your speech may become boring.
For reading, some speakers use a page style similar to a TV script, leaving a left margin of about one-third
of the page. In that wide margin are pronunciation aids or suggestions as to where to look in an audience.
Memorization
Few speakers today memorize complete speeches. However, it can be useful for short speeches. In case of a
long speech, often the first few words of a statement can be memorized. This technique may sound like a
robot. Besides, forgetting a single line may cause disaster.
Impromptu
It means a speech made without any preparation or made on the spur of the moment. In so many situations
you are asked to make a speech or offer your comments, when you're asked to speak "off the cuff", take a
moment or two to think through what you're going to say. Avoid the temptation to beat about the bush.
Preparing to speak
Knowing your material and practicing your delivery can build your confidence
Make sure you know the location and have everything you need(projector, microphone chalkboard etc)
If addressing audience that doesn't speak your language consider using an interpreter
Important to take into account any cultural differences in appearance mannerism or other custom
Overcoming anxiety
If you are nervous about facing audience and experience stage fright
Prepare more material
Rehearse
Think positively
Body Language: Stand rather than sit when you are delivering your presentation and try to be
aware of any repetitive hand gestures or awkward mannerisms that might irritate your audience.
Voice Quality: You must be clearly audible at all times ­ don't let your voice drop at the end of
sentences. If you vary your intonation, your voice will be more interesting to listen to and you will be able to
make your points more effectively.
Visual aids: You your visual aids confidently, making sure you allow your audience time to absorb
information from flipcharts and transparencies.
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Delivery
Audience reaction: Be ready to deal with any hostile questions. Polite, diplomatic answers are a
good disarming tactic, but if you should find yourself `under fire', suggest that the audience keeps any
further questions until the end of the presentation and continue with your next point.
Language
Simplicity: use short words and sentences that you are comfortable with. There is no benefit in
using difficult language.
Clarity: Active verbs and concrete words are much clearer and easier to understand than passive
verbs and abstract concepts. Avoid jargon unless you are sure all your audience will understand it.
Signaling: Indicate when you've complete one point or section in your presentation and are
moving on the text. Give your audience clear signals as to the direction your presentation is taking.
Handling question responsively
Question and answer period is very important
Give chance to obtain impotent information
To emphasize your main idea and supporting points
Treat hostile question as legitimate request for information
Maintain professionalism to improve your credibility
Focus on the questioner using body language to emphasize the fact that you are listening to him
keep your answer short and to the point
Maintain control by stating some ground rules in the beginning of the question and answer session
Respond unemotionally
Motivate question
Conclude your presentation finish on time
Presentation on cell phone
1 welcome everyone
2 mention handouts /graphics
3 introduce the subject of the presentation
4 outline the purpose and structure of the presentation
5 present some statistics
6 tell a personal anecdote
7 sum up the statistics and their significance
8 comment on market trends
9. Outline the major benefits of the new cell phone models
10. invite questions
11 sum up the main benefits of the new cell phone machines
12 thank and conclude
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Table of Contents:
  1. COMMUNICATION:Definition of Communication, Communication & Global Market
  2. FLOW OF COMMUNICATION:Internal Communication, External Communication
  3. THEORIES OF COMMUNICATION:Electronic Theory, Rhetorical Theory
  4. THE PROCESS OF COMMUNICATION & MISCOMMUNICATION:Message
  5. BARRIERS IN EFFECTIVE COMMUNICATION /COMMUNICATION FALLOFF
  6. NON- VERBAL COMMUNICATION:Analysing Nonverbal Communication
  7. NON- VERBAL COMMUNICATION:Environmental Factors
  8. TRAITS OF GOOD COMMUNICATORS:Careful Creation of the Message
  9. PRINCIPLES OF BUSINESS COMMUNICATION:Clarity
  10. CORRECTNESS:Conciseness, Conciseness Checklist, Correct words
  11. CONSIDERATION:Completeness
  12. INTERCULTURAL COMMUNICATION
  13. INTERCULTURAL COMMUNICATION:Education, Law and Regulations, Economics
  14. INDIVIDUAL CULTURAL VARIABLES:Acceptable Dress, Manners
  15. PROCESS OF PREPARING EFFECTIVE BUSINESS MESSAGES
  16. Composing the Messages:THE APPEARANCE AND DESIGN OF BUSINESS MESSAGES
  17. THE APPEARANCE AND DESIGN OF BUSINESS MESSAGES:Punctuation Styles
  18. COMMUNICATING THROUGH TECHNOLOGY:Email Etiquette, Electronic Media
  19. BASIC ORGANIZATIONAL PLANS:Writing Goodwill Letters
  20. LETTER WRITING:Direct Requests, Inquiries and General Requests
  21. LETTER WRITING:Replies to Inquiries, Model Letters
  22. LETTER WRITING:Placing Orders, Give the Information in a Clear Format
  23. LETTER WRITING:Claim and Adjustment Requests, Warm, Courteous Close
  24. LETTER WRITING:When The Buyer Is At Fault, Writing Credit Letters
  25. LETTER WRITING:Collection Letters, Collection Letter Series
  26. LETTER WRITING:Sales Letters, Know your Buyer, Prepare a List of Buyers
  27. MEMORANDUM & CIRCULAR:Purpose of Memo, Tone of Memorandums
  28. MINUTES OF THE MEETING:Committee Members’ Roles, Producing the Minutes
  29. BUSINESS REPORTS:A Model Report, Definition, Purpose of report
  30. BUSINESS REPORTS:Main Features of the Report, INTRODUCTION
  31. BUSINESS REPORTS:Prefatory Parts, Place of Title Page Items
  32. MARKET REPORTS:Classification of Markets, Wholesale Market
  33. JOB SEARCH AND EMPLOYMENT:Planning Your Career
  34. RESUME WRITING:The Chronological Resume, The Combination Resume
  35. RESUME & APPLICATION LETTER:Personal Details, Two Types of Job Letters
  36. JOB INQUIRY LETTER AND INTERVIEW:Understanding the Interview Process
  37. PROCESS OF PREPARING THE INTERVIEW:Planning for a Successful Interview
  38. ORAL PRESENTATION:Planning Oral Presentation, To Motivate
  39. ORAL PRESENTATION:Overcoming anxiety, Body Language
  40. LANGUAGE PRACTICE AND NEGOTIATION SKILLS:Psychological barriers
  41. NEGOTIATION AND LISTENING:Gather information that helps you
  42. THESIS WRITING AND PRESENTATION:Write down your ideas
  43. THESIS WRITING AND PRESENTATION:Sections of a Thesis (Format)
  44. RESEARCH METHODOLOGY:Studies Primarily Qualitative in Nature
  45. RESEARCH METHODOLOGY:Basic Rules, Basic Form, Basic Format for Books