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COORDINATION AMONG DIFFERENT DEPARTMENTS OF TELEVISION

<< NEWS AND CURRENT AFFAIRS THE PROGRAMMING & SCHEDULING
COORDINATION AMONG DIFFERENT DEPARTMENTS OF TELEVISION - 2 SUB-DEPARTMENTS AND SMALL SECTIONS >>
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TV News Reporting and Production ­ MCM 516
VU
LESSON 43
COORDINATION AMONG DIFFERENT DEPARTMENTS
OF
TELEVISION
The coordination among different departments of television is not possible without
proper
communication and timely correspondence so during the programme planning by a producer, he or she
must be vigilant about the type of programmes, nature of assignments and the working procedure of
concerned departments.
The work of an established and well-organized television network is carried on according to standing
operative procedures laid down by the organization. There are different forms, certain pro-forma and
other related documents, with which producer in a network has to deal efficiently and timely.
Such documents include VTR work schedule, Studio work schedule, Actual Information Report,
Properties and wardrobe Requirement list, Programme Budget Estimate, Programme Budget Proposal,
VTR Log book, Contract Form, Standards/Censor/Quality Previewing Pro-forma, Gate Pass, Transport
Requisition, Duty roaster of Camera Department, Duty roaster of Camera Department, Schedule of
ENG Store, Daily working schedule, Daily Cue sheet, Advertisement sheet and Fix point chart.
Now, let us discuss these one by one in detail that which of the form and document is used for what
purpose.
ENG work schedule
Electronic News Gathering is the term for outdoor recordings and for any kind of programme either of
entertainment or current affairs the same schedule is used.
The contents on this document are as follows:
·
Programme title
·
Sub-title
·
Date of telecast
·
Episode No
·
ENG Unit
·
Date of recording
·
Time (From--to--)
·
Producer
·
Remarks
The technical equipment required for a recording is mentioned as remarks.
1. Neck mic.
2. Hand mic.
3. Cordless Neck Mic.
4. Cordless Hand Mic.
5. Boom / fish-pool Mic.
6. Baby light
7. Kit light
8. Sun gun
9. Ultra light
10. Reflector
11. Battery Charger
12. Monitor
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EFP work schedule
Electronic Field Production is the term for recording a mega show and multi camera outdoor recordings.
The contents on this document are as follows:
·
Name of the event
·
Occasion
·
Location
·
OB installation
·
DSNG installation
·
ENG unit (if required)
·
Number of cameras
·
Set arrangements
·
Lighting
·
VTR
·
Public address (PA) system
·
Production In charge
·
Executive Producer
·
Administrative arrangements
1.
Transport
2.
Security
3.
Food and beverages
VTR work schedule
Video Tape Recording is the term used for is a consolidated activity of editing, music mixing, sound
effects, graphics and animations a programme.
The contents on this document are as follows:
·
Programme title
·
Sub-title
·
Date of telecast
·
Episode No
·
ENG Unit
·
Date of recording
·
Time (From--to--)
·
Producer
·
Requirements
·
Type of Tapes
1.
U-matic
2.
Beta
3.
DVC Pro
4.
DV Cam
5.
Mini DV
·
Computer
·
Mic.
·
Audio tape recorder
Studio work schedule
Studio work schedule is used for the recording a programme in a studio.
The contents on this document are as follows:
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·
Studio
·
Time
·
Programme title
·
Episode No
·
Duration
·
Timings of Work
1.
Make up
2.
Set erection
3.
Lighting
4.
Dry rehearsal
5.
Camera Rehearsal
6.
VTR / Audio / Live
7.
Switch on of cameras
8.
As and when asked by the producer
·
Facilities required
·
Number of Cameras
·
Number of Monitors
·
Number of Microphones
·
Number of Audio tape recorders
·
Number of VCRs/VTRs (Video Audio tape recorders)
·
Number of Video tapes
·
Plasma Screen (if required)
·
Any special requirement
·
Date of telecast
·
Date of submission
·
Date of issue
Actual Information Report
This reports tells the actual activity taken place during the process of recording of a TV programme
either it is outdoor recording or indoor recording.
The contents on this document are as follows:
·
Programme title
·
Episode No
·
Date of Recording
·
Head run
·
Total recording
·
Timings
1.
Lighting
2.
Dry rehearsal
3.
Camera Rehearsal
4.
VTR / Audio / Live
5.
Switch on of cameras
·
Scenes
·
Takes
·
Signature of Producer
·
Signature of Studio Supervisor
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Props. and wardrobe Requirement list
All the required properties on the set of a television programme and the dressing, costumes or get-ups
for the performers are intimated to designs department by the producer.
The contents on this document are as follows:
·
Name of the producer
·
Programme title
·
Episode No
·
Date of VTR
·
Studio
·
Articles
1.
Specification
2.
Quality
3.
Quantity
·
Required on
1.
Date
2.
Time
·
Store position
1.
Hire
2.
Purchase
·
Signature of Designer
·
Signature of Producer
·
Prop Assistant
·
Wardrobe Assistant
·
Design Manager
Programme Budget Estimate
This is the estimate of expenditures in most of the cases for a quarter of 13-week or for any single
programme.
The contents on this document are as follows:
·
Name of the producer
·
Programme title
·
Duration
·
Quarter
·
Talent fee
·
Research fee
·
Script fee
·
Lyrics for song
·
Composition fee
·
Performance fee
·
Make up
·
Tapes
·
Still photos
·
Travelling expenditures
·
Boarding and lodging
·
Unforeseen expanses
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Programme Budget Proposal
This is the statement proposed payments as a guideline to account department furnished by the producer
prior to recording of each programme.
The contents on this document are as follows:
·
Name of the producer
·
Programme title
·
Episode No
·
Date of telecast
·
Date of VTR
·
Studio
·
PBE reference
·
Proposed talent
·
Role
·
Duration
·
Class
·
Rate
·
Fee
·
Rehearsal Allowance
·
Conveyance Allowance
·
Total Amount
·
Accounts Department
·
Programmes Secretary
·
Signatures Producer
·
Signatures Programmes Manager
·
Signatures General Manager
VTR Log book
This is the statement on which actual payments are to be made by account department furnished by the
producer after the recording of each programme.
The contents on this document are as follows:
·
Programme title
·
Episode No
·
Date of VTR
·
Studio
·
Producer
·
Name of talent
·
Nature of performance
·
Duration
·
Tape No.
·
Signature of Producer
·
Signature of Engineering Manager
Contract Form
This is basically an offer to a talent for participation by a TV organization and a token of acceptance by
the talent. Talent should read and understand the contents, terms and conditions of contract before
signing the contract.
The contents on this document are as follows:
·
Name of talent
·
Contract No
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·
Date
·
Programme title
·
Programme type
·
Episode No
·
Duration
·
Date of recording
·
Date of telecast
·
Nature of participation
1.
Writer
2.
Researcher
3.
Compere/Host
4.
Composer
5.
Poet
6.
Vocalist
·
Fee for purchase of rights
·
Daily Allowance
·
Rehearsal Allowance
·
Conveyance Allowance
·
Others
·
Total Amount
·
Talent's Full Name
·
Guardian
·
Address
·
Talent's Signature
·
Finance Department
·
Category of Artiste
·
Script fee
·
Talent fee
·
Music composition
·
Rehearsal
·
Conveyance
·
Income tax deduction
·
Date of receipt
·
Voucher No.
·
Cheque No.
·
Prepared by:
·
Checked by:
·
Signatures
1.
Accounts officials
2.
Accounts officer
3.
Finance Manger
Standards/Censor/Quality
Previewing Pro-forma
As every network previews and checks the quality of programme before it goes on air so such forms are
used to declare a programme fit for telecast.
The contents on this document are as follows:
·
Programme title
·
Sub-title
·
Episode No
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·
Duration
·
Date of Previewing
·
Date of recording
·
Date of editing
·
Date of telecast
·
Writer/Researcher
·
Compere/Host
·
Participants
·
Music
1.
Composer
2.
Poet
3.
Couplet of song
4.
Vocalist
·
Name of Producer
·
Signature of Producer
·
Remarks
·
Observations
·
Objection
·
Signatures of Committee
1.
Programmes Manager
2.
Script Editor
3.
Member
·
Re-edited as suggested on Tape
·
Needful done
·
Signature of Producer
Gate Pass
The contents on this document are as follows:
·
Entry Slip
·
Purpose of visit
1.
Audition
2.
Discussion
3.
Recording
·
Programme3
·
Date
·
Time
·
Name of the talent
·
Signature of Assistant Producer
·
Signature of Producer
Transport Requisition
The contents on this document are as follows:
·
Date of submission
·
Name for whom transport is required
·
Date on which transport is required
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·
Designation
·
Department
·
Places to be visited
·
Person to be contacted
·
Name of Programme
·
Episode No.
·
Purpose of visit
·
Nature
·
Signature of transport requisition
·
Signature of Departmental Head
·
Log book to maintain record of vehicle
Duty roaster of Camera Department
The contents on this document are as follows:
·
Cameraman
·
Camera Assistant
·
Light man
·
Cable man
·
Audio Engineer
·
Boom Operator
·
Name of Programme
·
Names of camera man
·
Names of Camera Assistant
·
Names of Light man
·
Respective Studio
·
Time and date of VTR
·
Name of Producer
Schedule of ENG Store
The contents on this document are as follows:
·
Name of Programme
·
Names of Audio engineer
·
ENG Unit
·
Equipment required
·
Name of Producer
·
Gate pass
Daily working schedule
The contents on this document are as follows:
·
Name of Programme
·
Name of Producer
·
NLE and Linear Editing
·
Editing Suites
·
Recording Studios
·
Audio mixing
Daily Cue sheet
Complete List of the programmes to be aired that day.
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Advertisement sheet
Complete account of commercials to be run during programmes
Fix point chart
Future transmission plan for the Quarter (13 weeks)
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Table of Contents:
  1. CREATIVITY AND IDEA GENERATION FOR TELEVISION:Video Procedures
  2. PRE-REQUISITES OF A CREATIVE PRODUCER/DIRECTOR:SET-UP RESPONSIBILITIES
  3. REFINING AN IDEA FOR PRODUCTION:Drama, Magazine Shows, Documentary
  4. CONCEPT DEVELOPMENT:Variable. Pure and applied research
  5. RESEARCH AND REVIEWS:Research Procedure, Review of available literature
  6. SCRIPT WRITING:Elements of a successful story, Characters, Effects
  7. PRE-PRODUCTION PHASE:Indoor production, Outdoor production, Essentials of PBE
  8. SELECTION OF REQUIRED CONTENT AND TALENT:Camera rehearsal
  9. PROGRAMME PLANNING:Checklist, Electronic Field Production (EFP)
  10. PRODUCTION PHASE:Floor plan, Traditional set, Representational set, Design elements
  11. CAMERA WORK:Movement of lens of camera, Types of shots
  12. LIGHT AND AUDIO:Importance of sound in TV, Use of microphone, Loudness
  13. DAY OF RECORDING/PRODUCTION:Rehearsals,Point to ponder
  14. LINEAR EDITING AND NLE:Episode, Scene, Editing, Production Switcher
  15. MIXING AND USES OF EFFECTS:Live Sound Effects, ARROW STRIKING
  16. SELECTION OF THE NEWS:Elements of news, Timeliness, proximity
  17. WRITING OF THE NEWS:The inverted pyramid, Lead, Credit line
  18. EDITING OF THE NEWS:Characteristics of good news:Process of editing a news
  19. COMPILATION OF NEWS BULLETIN:Hard news, Soft news, Investigative report
  20. PRESENTATION OF NEWS BULLETIN
  21. MAKING SPECIAL BULLETINS:Agriculture, Show biz, Fashion, Drama
  22. TECHNICAL CODES, TERMINOLOGY, AND PRODUCTION GRAMMAR
  23. TYPES OF TV PRODUCTION:Magazine Shows, Specific audience programming
  24. DRAMA AND DOCUMENTARY:Documentary film, Defining documentary
  25. SOURCES OF TV NEWS:Reporters, Correspondents, Monitoring, News Agency
  26. FUNCTIONS OF A REPORTER
  27. BEATS OF REPORTING:City reporter, Social reporters, Show-biz reporter
  28. STRUCTURE OF NEWS DEPARTMENT:Beat Reporters, Online media
  29. ELECTRONIC FIELD PRODUCTION:Sports, Electronic news gathering
  30. LIVE TRANSMISSIONS:Studio floor, Switcher, Master control room, Camera control units
  31. QUALITIES OF A NEWS PRODUCER:Determination, Awareness, Sharp an active
  32. DUTIES OF A NEWS PRODUCER
  33. ASSIGNMENT/NEWS EDITOR:Accuracy, Fairness and Reliability, Conflict
  34. SHOOTING A NEWS FILM:The Influence of telecast News
  35. PREPARATION OF SPECIAL REPORTS:Uncovering Truth, Reportage
  36. INTERVIEWS, VOX POPS AND PUBLIC OPINIONS:INTERVIEW, Information
  37. BACK GROUND VOICE AND VOICE OVER:Natural or Raw Sound, Sound Effects
  38. SPOKEN WORDS AND RELEVANT VISUALS:Digital Audio, Quantizing Error
  39. TALK SHOWS, FORUMS AND DISCUSSION PROGRAMMES
  40. FUNCTIONS OF VARIOUS DEPARTMENTS OF A TV SET UP
  41. PROGRAMMES DEPARTMENT:Program content, Television series by genre
  42. NEWS AND CURRENT AFFAIRS THE PROGRAMMING & SCHEDULING
  43. COORDINATION AMONG DIFFERENT DEPARTMENTS OF TELEVISION
  44. COORDINATION AMONG DIFFERENT DEPARTMENTS OF TELEVISION - 2 SUB-DEPARTMENTS AND SMALL SECTIONS
  45. COORDINATION AMONG DIFFERENT DEPARTMENTS OF TELEVISION 3