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COORDINATION AMONG DIFFERENT DEPARTMENTS OF TELEVISION

<< NEWS AND CURRENT AFFAIRS THE PROGRAMMING & SCHEDULING
COORDINATION AMONG DIFFERENT DEPARTMENTS OF TELEVISION - 2 SUB-DEPARTMENTS AND SMALL SECTIONS >>
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TV News Reporting and Production ­ MCM 516
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LESSON 43
COORDINATION AMONG DIFFERENT DEPARTMENTS
OF
TELEVISION
The coordination among different departments of television is not possible without
proper
communication and timely correspondence so during the programme planning by a producer, he or she
must be vigilant about the type of programmes, nature of assignments and the working procedure of
concerned departments.
The work of an established and well-organized television network is carried on according to standing
operative procedures laid down by the organization. There are different forms, certain pro-forma and
other related documents, with which producer in a network has to deal efficiently and timely.
Such documents include VTR work schedule, Studio work schedule, Actual Information Report,
Properties and wardrobe Requirement list, Programme Budget Estimate, Programme Budget Proposal,
VTR Log book, Contract Form, Standards/Censor/Quality Previewing Pro-forma, Gate Pass, Transport
Requisition, Duty roaster of Camera Department, Duty roaster of Camera Department, Schedule of
ENG Store, Daily working schedule, Daily Cue sheet, Advertisement sheet and Fix point chart.
Now, let us discuss these one by one in detail that which of the form and document is used for what
purpose.
ENG work schedule
Electronic News Gathering is the term for outdoor recordings and for any kind of programme either of
entertainment or current affairs the same schedule is used.
The contents on this document are as follows:
Programme title
Sub-title
Date of telecast
Episode No
ENG Unit
Date of recording
Time (From--to--)
Producer
Remarks
The technical equipment required for a recording is mentioned as remarks.
1. Neck mic.
2. Hand mic.
3. Cordless Neck Mic.
4. Cordless Hand Mic.
5. Boom / fish-pool Mic.
6. Baby light
7. Kit light
8. Sun gun
9. Ultra light
10. Reflector
11. Battery Charger
12. Monitor
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EFP work schedule
Electronic Field Production is the term for recording a mega show and multi camera outdoor recordings.
The contents on this document are as follows:
Name of the event
Occasion
Location
OB installation
DSNG installation
ENG unit (if required)
Number of cameras
Set arrangements
Lighting
VTR
Public address (PA) system
Production In charge
Executive Producer
Administrative arrangements
1.
Transport
2.
Security
3.
Food and beverages
VTR work schedule
Video Tape Recording is the term used for is a consolidated activity of editing, music mixing, sound
effects, graphics and animations a programme.
The contents on this document are as follows:
Programme title
Sub-title
Date of telecast
Episode No
ENG Unit
Date of recording
Time (From--to--)
Producer
Requirements
Type of Tapes
1.
U-matic
2.
Beta
3.
DVC Pro
4.
DV Cam
5.
Mini DV
Computer
Mic.
Audio tape recorder
Studio work schedule
Studio work schedule is used for the recording a programme in a studio.
The contents on this document are as follows:
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Studio
Time
Programme title
Episode No
Duration
Timings of Work
1.
Make up
2.
Set erection
3.
Lighting
4.
Dry rehearsal
5.
Camera Rehearsal
6.
VTR / Audio / Live
7.
Switch on of cameras
8.
As and when asked by the producer
Facilities required
Number of Cameras
Number of Monitors
Number of Microphones
Number of Audio tape recorders
Number of VCRs/VTRs (Video Audio tape recorders)
Number of Video tapes
Plasma Screen (if required)
Any special requirement
Date of telecast
Date of submission
Date of issue
Actual Information Report
This reports tells the actual activity taken place during the process of recording of a TV programme
either it is outdoor recording or indoor recording.
The contents on this document are as follows:
Programme title
Episode No
Date of Recording
Head run
Total recording
Timings
1.
Lighting
2.
Dry rehearsal
3.
Camera Rehearsal
4.
VTR / Audio / Live
5.
Switch on of cameras
Scenes
Takes
Signature of Producer
Signature of Studio Supervisor
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Props. and wardrobe Requirement list
All the required properties on the set of a television programme and the dressing, costumes or get-ups
for the performers are intimated to designs department by the producer.
The contents on this document are as follows:
Name of the producer
Programme title
Episode No
Date of VTR
Studio
Articles
1.
Specification
2.
Quality
3.
Quantity
Required on
1.
Date
2.
Time
Store position
1.
Hire
2.
Purchase
Signature of Designer
Signature of Producer
Prop Assistant
Wardrobe Assistant
Design Manager
Programme Budget Estimate
This is the estimate of expenditures in most of the cases for a quarter of 13-week or for any single
programme.
The contents on this document are as follows:
Name of the producer
Programme title
Duration
Quarter
Talent fee
Research fee
Script fee
Lyrics for song
Composition fee
Performance fee
Make up
Tapes
Still photos
Travelling expenditures
Boarding and lodging
Unforeseen expanses
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Programme Budget Proposal
This is the statement proposed payments as a guideline to account department furnished by the producer
prior to recording of each programme.
The contents on this document are as follows:
Name of the producer
Programme title
Episode No
Date of telecast
Date of VTR
Studio
PBE reference
Proposed talent
Role
Duration
Class
Rate
Fee
Rehearsal Allowance
Conveyance Allowance
Total Amount
Accounts Department
Programmes Secretary
Signatures Producer
Signatures Programmes Manager
Signatures General Manager
VTR Log book
This is the statement on which actual payments are to be made by account department furnished by the
producer after the recording of each programme.
The contents on this document are as follows:
Programme title
Episode No
Date of VTR
Studio
Producer
Name of talent
Nature of performance
Duration
Tape No.
Signature of Producer
Signature of Engineering Manager
Contract Form
This is basically an offer to a talent for participation by a TV organization and a token of acceptance by
the talent. Talent should read and understand the contents, terms and conditions of contract before
signing the contract.
The contents on this document are as follows:
Name of talent
Contract No
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Date
Programme title
Programme type
Episode No
Duration
Date of recording
Date of telecast
Nature of participation
1.
Writer
2.
Researcher
3.
Compere/Host
4.
Composer
5.
Poet
6.
Vocalist
Fee for purchase of rights
Daily Allowance
Rehearsal Allowance
Conveyance Allowance
Others
Total Amount
Talent's Full Name
Guardian
Address
Talent's Signature
Finance Department
Category of Artiste
Script fee
Talent fee
Music composition
Rehearsal
Conveyance
Income tax deduction
Date of receipt
Voucher No.
Cheque No.
Prepared by:
Checked by:
Signatures
1.
Accounts officials
2.
Accounts officer
3.
Finance Manger
Standards/Censor/Quality
Previewing Pro-forma
As every network previews and checks the quality of programme before it goes on air so such forms are
used to declare a programme fit for telecast.
The contents on this document are as follows:
Programme title
Sub-title
Episode No
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Duration
Date of Previewing
Date of recording
Date of editing
Date of telecast
Writer/Researcher
Compere/Host
Participants
Music
1.
Composer
2.
Poet
3.
Couplet of song
4.
Vocalist
Name of Producer
Signature of Producer
Remarks
Observations
Objection
Signatures of Committee
1.
Programmes Manager
2.
Script Editor
3.
Member
Re-edited as suggested on Tape
Needful done
Signature of Producer
Gate Pass
The contents on this document are as follows:
Entry Slip
Purpose of visit
1.
Audition
2.
Discussion
3.
Recording
Programme3
Date
Time
Name of the talent
Signature of Assistant Producer
Signature of Producer
Transport Requisition
The contents on this document are as follows:
Date of submission
Name for whom transport is required
Date on which transport is required
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Designation
Department
Places to be visited
Person to be contacted
Name of Programme
Episode No.
Purpose of visit
Nature
Signature of transport requisition
Signature of Departmental Head
Log book to maintain record of vehicle
Duty roaster of Camera Department
The contents on this document are as follows:
Cameraman
Camera Assistant
Light man
Cable man
Audio Engineer
Boom Operator
Name of Programme
Names of camera man
Names of Camera Assistant
Names of Light man
Respective Studio
Time and date of VTR
Name of Producer
Schedule of ENG Store
The contents on this document are as follows:
Name of Programme
Names of Audio engineer
ENG Unit
Equipment required
Name of Producer
Gate pass
Daily working schedule
The contents on this document are as follows:
Name of Programme
Name of Producer
NLE and Linear Editing
Editing Suites
Recording Studios
Audio mixing
Daily Cue sheet
Complete List of the programmes to be aired that day.
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Advertisement sheet
Complete account of commercials to be run during programmes
Fix point chart
Future transmission plan for the Quarter (13 weeks)
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Table of Contents:
  1. CREATIVITY AND IDEA GENERATION FOR TELEVISION:Video Procedures
  2. PRE-REQUISITES OF A CREATIVE PRODUCER/DIRECTOR:SET-UP RESPONSIBILITIES
  3. REFINING AN IDEA FOR PRODUCTION:Drama, Magazine Shows, Documentary
  4. CONCEPT DEVELOPMENT:Variable. Pure and applied research
  5. RESEARCH AND REVIEWS:Research Procedure, Review of available literature
  6. SCRIPT WRITING:Elements of a successful story, Characters, Effects
  7. PRE-PRODUCTION PHASE:Indoor production, Outdoor production, Essentials of PBE
  8. SELECTION OF REQUIRED CONTENT AND TALENT:Camera rehearsal
  9. PROGRAMME PLANNING:Checklist, Electronic Field Production (EFP)
  10. PRODUCTION PHASE:Floor plan, Traditional set, Representational set, Design elements
  11. CAMERA WORK:Movement of lens of camera, Types of shots
  12. LIGHT AND AUDIO:Importance of sound in TV, Use of microphone, Loudness
  13. DAY OF RECORDING/PRODUCTION:Rehearsals,Point to ponder
  14. LINEAR EDITING AND NLE:Episode, Scene, Editing, Production Switcher
  15. MIXING AND USES OF EFFECTS:Live Sound Effects, ARROW STRIKING
  16. SELECTION OF THE NEWS:Elements of news, Timeliness, proximity
  17. WRITING OF THE NEWS:The inverted pyramid, Lead, Credit line
  18. EDITING OF THE NEWS:Characteristics of good news:Process of editing a news
  19. COMPILATION OF NEWS BULLETIN:Hard news, Soft news, Investigative report
  20. PRESENTATION OF NEWS BULLETIN
  21. MAKING SPECIAL BULLETINS:Agriculture, Show biz, Fashion, Drama
  22. TECHNICAL CODES, TERMINOLOGY, AND PRODUCTION GRAMMAR
  23. TYPES OF TV PRODUCTION:Magazine Shows, Specific audience programming
  24. DRAMA AND DOCUMENTARY:Documentary film, Defining documentary
  25. SOURCES OF TV NEWS:Reporters, Correspondents, Monitoring, News Agency
  26. FUNCTIONS OF A REPORTER
  27. BEATS OF REPORTING:City reporter, Social reporters, Show-biz reporter
  28. STRUCTURE OF NEWS DEPARTMENT:Beat Reporters, Online media
  29. ELECTRONIC FIELD PRODUCTION:Sports, Electronic news gathering
  30. LIVE TRANSMISSIONS:Studio floor, Switcher, Master control room, Camera control units
  31. QUALITIES OF A NEWS PRODUCER:Determination, Awareness, Sharp an active
  32. DUTIES OF A NEWS PRODUCER
  33. ASSIGNMENT/NEWS EDITOR:Accuracy, Fairness and Reliability, Conflict
  34. SHOOTING A NEWS FILM:The Influence of telecast News
  35. PREPARATION OF SPECIAL REPORTS:Uncovering Truth, Reportage
  36. INTERVIEWS, VOX POPS AND PUBLIC OPINIONS:INTERVIEW, Information
  37. BACK GROUND VOICE AND VOICE OVER:Natural or Raw Sound, Sound Effects
  38. SPOKEN WORDS AND RELEVANT VISUALS:Digital Audio, Quantizing Error
  39. TALK SHOWS, FORUMS AND DISCUSSION PROGRAMMES
  40. FUNCTIONS OF VARIOUS DEPARTMENTS OF A TV SET UP
  41. PROGRAMMES DEPARTMENT:Program content, Television series by genre
  42. NEWS AND CURRENT AFFAIRS THE PROGRAMMING & SCHEDULING
  43. COORDINATION AMONG DIFFERENT DEPARTMENTS OF TELEVISION
  44. COORDINATION AMONG DIFFERENT DEPARTMENTS OF TELEVISION - 2 SUB-DEPARTMENTS AND SMALL SECTIONS
  45. COORDINATION AMONG DIFFERENT DEPARTMENTS OF TELEVISION 3