ZeePedia Add to Favourites   |   Contact us


Strategic Management

<<< Previous THE NATURE OF STRATEGY IMPLEMENTATION:Management Perspectives, The SMART criteria Next >>>
 
img
Strategic Management ­ MGT603
VU
Lesson 31
THE NATURE OF STRATEGY IMPLEMENTATION
Learning objective
Strategy in action means strategy implementation. This chapter guides you to understand how to
implement the strategy and what problems an organization faced in order to implement strategy. This
chapter also explains objective and policies.
The Nature of Strategy Implementation
It is possible to turn strategies and plans into individual actions, necessary to produce a great business
performance. But it's not easy. Many companies repeatedly fail to truly motivate their people to work with
enthusiasm, all together, towards the corporate aims. Most companies and organizations know their
businesses, and the strategies required for success. However many corporations - especially large ones -
struggle to translate the theory into action plans that will enable the strategy to be successfully
implemented and sustained. Here are some leading edge methods for effective strategic corporate
implementation. These advanced principles of strategy realization are provided by the very impressive
Foresight Leadership organization, and this contribution is gratefully acknowledged.
Most companies have strategies, but according to recent studies, between 70% and 90% of organizations
that have formulated strategies fail to execute them.
A Fortune Magazine study has shown that 7 out of 10 CEOs, who fail, do so not because of bad strategy,
but because of bad execution.
In another study of Times 1000 companies, 80% of directors said they had the right strategies but only
14% thought they were implementing them well.
Only 1 in 3 companies, in their own assessment, were achieving significant strategic success.
The message clear - effective strategy realization is key for achieving strategic success. Successful strategy
formulation does not guarantee successful strategy implementation. It is always more difficult to do
something (strategy implementation) than to say you are going to do it (strategy formulation)! Although
inextricably linked, strategy implementation is fundamentally different from strategy formulation. Strategy
formulation and implementation can be contrasted in the following ways:
Strategy formulation is positioning forces before the action.
o
Strategy implementation is managing forces during the action.
o
Strategy formulation focuses on effectiveness.
o
Strategy implementation focuses on efficiency.
o
Strategy formulation is primarily an intellectual process.
o
Strategy implementation is primarily an operational process.
o
Strategy formulation requires good intuitive and analytical skills.
o
Strategy implementation requires special motivation and leadership skills.
o
Strategy formulation requires coordination among a few individuals.
o
Strategy implementation requires coordination among many persons.
o
Strategy-formulation concepts and tools do not differ greatly for small, large, for profit, or nonprofit
organizations. However, strategy implementation varies substantially among different types and sizes of
organizations. Implementing strategies requires such actions as altering sales territories, adding new
departments, closing facilities, hiring new employees, changing an organization's pricing strategy,
developing financial budgets, developing new employee benefits, establishing cost-control procedures,
changing advertising strategies, building new facilities, training new employees, transferring managers
among divisions, and building a better computer information system. These types of activities obviously
differ greatly between manufacturing, service, and governmental organizations.
Management Perspectives
In all but the smallest organizations, the transition from strategy formulation to strategy implementation
requires a shift in responsibility from strategists to divisional and functional managers. Implementation
problems can arise because of this shift in responsibility, especially if strategy-formulation decisions come
as a surprise to middle- and lower-level managers. Managers and employees are motivated more by
112
img
Strategic Management ­ MGT603
VU
perceived self-interests than by organizational interests, unless the two coincide. Therefore, it is essential
that divisional and functional managers be involved as much as possible in strategy-formulation activities.
Of equal importance, strategists should be involved as much as possible in strategy-implementation
activities.
Management issues central to strategy implementation include establishing annual objectives, devising
policies, allocating resources, altering an existing organizational structure, restructuring and reengineering,
revising reward and incentive plans, minimizing resistance to change, matching managers with strategy,
developing a strategy-supportive culture, adapting production/operations processes, developing an
effective human resource function and, if necessary, downsizing. Management changes are necessarily
more extensive when strategies to be implemented move a firm in a major new direction.
Managers and employees throughout an organization should participate early and directly in strategy-
implementation decisions. Their role in strategy implementation should build upon prior involvement in
strategy-formulation activities. Strategists' genuine personal commitment to implementation is a necessary
and powerful motivational force for managers and employees. Too often, strategists are too busy to
actively support strategy-implementation efforts, and their lack of interest can be detrimental to
organizational success. The rationale for objectives and strategies should be understood and clearly
communicated throughout an organization. Major competitors' accomplishments, products, plans, actions,
and performance should be apparent to all organizational members. Major external opportunities and
threats should be clear, and managers' and employees' questions should be answered. Top-down flow of
communication is essential for developing bottom-up support.
Firms need to develop a competitor focus at all hierarchical levels by gathering and widely distributing
competitive intelligence; every employee should be able to benchmark her or his efforts against best-in-
class competitors so that the challenge becomes personal. This is a challenge for strategists of the firm.
Firms should provide training for both managers and employees to ensure they have and maintain the
skills necessary to be world-class performers.
Annual Objectives
Introduction
Objectives set out what the business is trying to achieve.
Objectives can be set at two levels:
(1) Corporate level
These are objectives that concern the business or organization as a whole
Examples of "corporate objectives might include:
∑ We aim for a return on investment of at least 15%
∑ We aim to achieve an operating profit of over £10 million on sales of at least £100 million
∑ We aim to increase earnings per share by at least 10% every year for the foreseeable future
(2) Functional level
E.g. specific objectives for marketing activities
Examples of functional marketing objectives" might include:
∑ We aim to build customer database of at least 250,000 households within the next 12 months
∑ We aim to achieve a market share of 10%
∑ We aim to achieve 75% customer awareness of our brand in our target markets
Both corporate and functional objectives need to conform to the commonly used SMART criteria.
The SMART criteria
Specific - the objective should state exactly what is to be achieved.
Measurable - an objective should be capable of measurement ­ so that it is possible to determine whether
(or how far) it has been achieved
Achievable - the objective should be realistic given the circumstances in which it is set and the resources
available to the business.
Relevant - objectives should be relevant to the people responsible for achieving them
Time Bound - objectives should be set with a time-frame in mind. These deadlines also need to be
realistic.
113
img
Strategic Management ­ MGT603
VU
Establishing annual objectives is a decentralized activity that directly involves all managers in an
organization. Active participation in establishing annual objectives can lead to acceptance and
commitment. Annual objectives are essential for strategy implementation because they
(1) Represent the basis for allocating resources
(2) Are a primary mechanism for evaluating managers?
(3) Are the major instrument for monitoring progress toward achieving long-term objectives?
(4) Establish organizational, divisional, and departmental priorities.
Considerable time and effort should be devoted to ensuring that annual objectives are well conceived,
consistent with long-term objectives, and supportive of strategies to be implemented. Approving, revising,
or rejecting annual objectives is much more than a rubber-stamp activity. The purpose of annual
objectives can be summarized as follows:
Annual objectives serve as guidelines for action, directing and channeling efforts and activities of
organization members. They provide a source of legitimacy in an enterprise by justifying activities to
stakeholders. They serve as standards of performance. They serve as an important source of employee
motivation and identification. They give incentives for managers and employees to perform. They provide
a basis for organizational design.
Clearly stated and communicated objectives are critical to success in all types and sizes of firms. Annual
objectives, stated in terms of profitability, growth, and market share by business segment, geographic area,
customer groups, and product are common in organizations.
Annual objectives should be measurable, consistent, reasonable, challenging, clear, communicated
throughout the organization, characterized by an appropriate time dimension, and accompanied by
commensurate rewards and sanctions. Too often, objectives are stated in generalities, with little
operational usefulness. Annual objectives such as "to improve communication" or "to improve
performance" are not clear, specific, or measurable. Objectives should state quantity, quality, cost, and
time and also be verifiable. Terms such as "maximize," "minimize," "as soon as possible," and "adequate"
should be avoided.
Annual objectives should be compatible with employees' and managers' values and should be
supported by clearly stated policies. More of something is not always better! Improved quality or reduced
cost may, for example, be more important than quantity. It is important to tie rewards and sanctions to
annual objectives so that employees and managers understand that achieving objectives is critical to
successful strategy implementation. Clear annual objectives do not guarantee successful strategy
implementation but they do increase the likelihood that personal and organizational aims can be
accomplished. Overemphasis on achieving objectives can result in undesirable conduct, such as faking the
numbers, distorting the records, and letting objectives become ends in themselves. Managers must be alert
to these potential problems
Policies
Changes in a firm's strategic direction do not occur automatically. On a day-to-day basis, policies are
needed to make a strategy work. Policies facilitate solving recurring problems and guide the
implementation of strategy. Broadly defined, policy refers to specific guidelines, methods, procedures, rules,
forms, and administrative practices established to support and encourage work toward stated goals.
Policies are instruments for strategy implementation. Policies set boundaries, constraints, and limits on the
kinds of administrative actions that can be taken to reward and sanction behavior; they clarify what can
and cannot be done in pursuit of an organization's objectives. For example, Carnival's new Paradise ship
has a no-smoking policy anywhere, anytime aboard ship. It is the first cruise ship to comprehensively ban
smoking. Another example of corporate policy relates to surfing the Web while at work. About 40 percent
of companies today do not have a formal policy preventing employees from surfing the Internet, but
software is being marketed now that allows firms to monitor how, when, where, and how long various
employees use the Internet at work.
Policies let both employees and managers know what is expected of them, thereby increasing the
likelihood that strategies will be implemented successfully. They provide a basis for management control,
allow coordination across organizational units, and reduce the amount of time managers spend making
decisions. Policies also clarify what work is to be done by whom. They promote delegation of decision
making to appropriate managerial levels where various problems usually arise. Many organizations have a
policy manual that serves to guide and direct behavior.
114
img
Strategic Management ­ MGT603
VU
Policies can apply to all divisions and departments (for example, "We are an equal opportunity employer").
Some policies apply to a single department ("Employees in this department must take at least one training
and development course each year"). Whatever their scope and form, policies serve as a mechanism for
implementing strategies and obtaining objectives. Policies should be stated in writing whenever possible.
They represent the means for carrying out strategic decisions.
115
Table of Contents:
  1. NATURE OF STRATEGIC MANAGEMENT:Interpretation, Strategy evaluation
  2. KEY TERMS IN STRATEGIC MANAGEMENT:Adapting to change, Mission Statements
  3. INTERNAL FACTORS & LONG TERM GOALS:Strategies, Annual Objectives
  4. BENEFITS OF STRATEGIC MANAGEMENT:Non- financial Benefits, Nature of global competition
  5. COMPREHENSIVE STRATEGIC MODEL:Mission statement, Narrow Mission:
  6. CHARACTERISTICS OF A MISSION STATEMENT:A Declaration of Attitude
  7. EXTERNAL ASSESSMENT:The Nature of an External Audit, Economic Forces
  8. KEY EXTERNAL FACTORS:Economic Forces, Trends for the 2000ís USA
  9. EXTERNAL ASSESSMENT (KEY EXTERNAL FACTORS):Political, Governmental, and Legal Forces
  10. TECHNOLOGICAL FORCES:Technology-based issues
  11. INDUSTRY ANALYSIS:Global challenge, The Competitive Profile Matrix (CPM)
  12. IFE MATRIX:The Internal Factor Evaluation (IFE) Matrix, Internal Audit
  13. FUNCTIONS OF MANAGEMENT:Planning, Organizing, Motivating, Staffing
  14. FUNCTIONS OF MANAGEMENT:Customer Analysis, Product and Service Planning, Pricing
  15. INTERNAL ASSESSMENT (FINANCE/ACCOUNTING):Basic Types of Financial Ratios
  16. ANALYTICAL TOOLS:Research and Development, The functional support role
  17. THE INTERNAL FACTOR EVALUATION (IFE) MATRIX:Explanation
  18. TYPES OF STRATEGIES:The Nature of Long-Term Objectives, Integration Strategies
  19. TYPES OF STRATEGIES:Horizontal Integration, Michael Porterís Generic Strategies
  20. TYPES OF STRATEGIES:Intensive Strategies, Market Development, Product Development
  21. TYPES OF STRATEGIES:Diversification Strategies, Conglomerate Diversification
  22. TYPES OF STRATEGIES:Guidelines for Divestiture, Guidelines for Liquidation
  23. STRATEGY-FORMULATION FRAMEWORK:A Comprehensive Strategy-Formulation Framework
  24. THREATS-OPPORTUNITIES-WEAKNESSES-STRENGTHS (TOWS) MATRIX:WT Strategies
  25. THE STRATEGIC POSITION AND ACTION EVALUATION (SPACE) MATRIX
  26. THE STRATEGIC POSITION AND ACTION EVALUATION (SPACE) MATRIX
  27. BOSTON CONSULTING GROUP (BCG) MATRIX:Cash cows, Question marks
  28. BOSTON CONSULTING GROUP (BCG) MATRIX:Steps for the development of IE matrix
  29. GRAND STRATEGY MATRIX:RAPID MARKET GROWTH, SLOW MARKET GROWTH
  30. GRAND STRATEGY MATRIX:Preparation of matrix, Key External Factors
  31. THE NATURE OF STRATEGY IMPLEMENTATION:Management Perspectives, The SMART criteria
  32. RESOURCE ALLOCATION
  33. ORGANIZATIONAL STRUCTURE:Divisional Structure, The Matrix Structure
  34. RESTRUCTURING:Characteristics, Results, Reengineering
  35. PRODUCTION/OPERATIONS CONCERNS WHEN IMPLEMENTING STRATEGIES:Philosophy
  36. MARKET SEGMENTATION:Demographic Segmentation, Behavioralistic Segmentation
  37. MARKET SEGMENTATION:Product Decisions, Distribution (Place) Decisions, Product Positioning
  38. FINANCE/ACCOUNTING ISSUES:DEBIT, USES OF PRO FORMA STATEMENTS
  39. RESEARCH AND DEVELOPMENT ISSUES
  40. STRATEGY REVIEW, EVALUATION AND CONTROL:Evaluation, The threat of new entrants
  41. PORTER SUPPLY CHAIN MODEL:The activities of the Value Chain, Support activities
  42. STRATEGY EVALUATION:Consistency, The process of evaluating Strategies
  43. REVIEWING BASES OF STRATEGY:Measuring Organizational Performance
  44. MEASURING ORGANIZATIONAL PERFORMANCE
  45. CHARACTERISTICS OF AN EFFECTIVE EVALUATION SYSTEM:Contingency Planning