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Leadership and Team Management

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Leadership & Team Management ­ MGMT 623
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Lesson 26
TEAM DYNAMICS
Team: A team is a formal work group in which there is a high level of interaction and interdependence
among group members who work intensely together to achieve a common goal.
Teamwork: is the process of people actively working together to accomplish common goals.
Advantages and disadvantages of having team.
Advantages
Disadvantages
Blocking
Wider range of knowledge, expertise and
o
o
Dominant people
ideas
o
Status differential
Effective way to build consensus
o
o
Groupthink
Effective way to communicate complex
o
o
information
Why Rely on Teams: Compared with individuals working alone, teams tend to make better decisions
and make better products and services due to more knowledge and expertise. Organizations have turned
to teams to better utilize employee talents.
Management is looking for that positive synergy that will allow their organizations to increase
performance. The extensive use of teams creates the potential for an organization to generate greater
outputs with no increase in inputs. Merely calling a group a team doesn't automatically increase its
performance. We need to convert those groups into team.
How Do We Measure Team Effectiveness? Effective teams have confidence in themselves and
believe they can succeed--this is team efficacy. Success breeds success. Management can increase
team efficacy by helping the team to achieve small successes and skill training.
Small successes build team confidence. The greater the abilities of team members, more the likelihood
that the team will develop confidence and the capability to deliver that confidence. We can measure the
team effectiveness by measuring their...
o  Productivity
o  Cohesion
o  Learning/ growth & development
o  Integration with the rest of the organization.
Stages of Group Development:
Forming--group members gather and try to get to know each other and establish a common
o
understanding as they struggle to clarify group goals and determine appropriate behavior within the
group. Initial entry of members to a group/team.
Members concern does include:
Getting to know each other.
Discovering what is considered acceptable behavior.
Determining the group's real task.
Defining group rules.
Questions about purpose
Approach - avoidance behavior
High drop out possibility
Members seek leadership
Non-intimate relations
Storming--characterized by considerable conflict--group members resist being controlled by the
o
group and disagrees about who should lead the group and how to achieve the objectives or how
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much power the leader should have. This is the startup stage after group is formed. Every body
gives his or her suggestion. A period of high emotionality and tension among group members.
Members concern's include:
 Dealing with outside demands.
 Clarifying membership expectations.
 Dealing with obstacles to group goals.
 Understanding members' interpersonal styles.
 Members test others strength
 Authority in group tested
 Fluid status structure
 Member ejection may occur
Norming--group members really start to feel that they belong to the group, and they develop close
o
ties with one another and start coming to points where most of the member agree and they feel of
wiliness to move forward. The point at which the group really begins to come together as a
coordinated unit. Members concern's include:
 Holding the group together.
 Dealing with divergent views and criticisms.
 Dealing with a premature sense of accomplishment.
 Intensified, interpersonal involvement
 Desire for group attention
 Member interdependence
 Dependence on the leader
 Increased trust
 Well established norms
 Rules, roles, standards
 Growing capacity to plan
Performing--the group is ready to tackle group tasks and work toward achieving group goals, they
o
actually start performing--the real work gets accomplished in this stage. Marks the emergence of a
mature, organized, and well-functioning team. Members deal with complex tasks and handle
internal disagreements in creative ways.
Primary challenge is to continue to improve relationships and performance.
 Sense that "our" group is special
 Acceptance of individual differences
 People can be themselves
 Disagreement/conflict is OK
 Structure, roles, norms established and accepted
 Teamwork utilizes the diverse strength of the members
Adjourning: For temporary committees, teams, task forces, and similar groups that have a limited
o
task to perform. After completing the task and they reach adjourning stage. In this stage, the group
prepares for its disbandment. Attention is directed toward wrapping up activities. Responses of
group members vary in this stage. Some are upbeat, basking in the group's accomplishments.
Others may be depressed over the loss of camaraderie and friendships. Particularly important for
temporary groups/teams.
A well-integrated group/team is:
Able to disband when its work is finished.
Willing to work together in the future.
Celebrate individual/ collective accomplishments
Similarly others also describe these group formation stages in different ways but the basis were almost
the similar.
Like in one classification they describe them as bellow.
o  Orientation (Forming)
o  Dissatisfaction (Storming)
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o  Resolution (Norming)
o  Production (Performing)
o  Termination (in the case of temporary groups)
How individual and group behave and issue during these development stages is summarized as bellow.
Types of Teams:
Project Team:
o  Is convened for a specific purpose and disbands after completing its task.
Problem-Solving Teams
o  Twenty years ago, teams were just beginning to grow in popularity and most took similar form.
They are typically composed of 5­12 hourly employees from the same department who met for
a few hours each week to discuss ways of improving quality, efficiency, and the work
environment.
o  Members share ideas or offer suggestions on how work processes and methods can be
improved. Rarely are they given the authority to unilaterally implement their suggested actions.
o  One of the most widely practiced applications during the 1980s was quality circles.
Self-Managed Work Teams
o  Problem-solving teams did not go far enough in getting employees involved in work-related
decisions and processes. This led to experimentation with truly autonomous teams.
o  These groups of employees (typically 10­15 in number) perform highly related or
interdependent jobs and take on many of the responsibilities of their former supervisors.
o  This includes planning and scheduling of work, assigning tasks to members, collective control
over the pace of work, making operating decisions, and taking action on problems.
o  Fully self-managed work teams even select their own members and have the members evaluate
each other's performance. As a result supervisory roles become less important.
o  Business periodicals documented successful applications of self-managed teams. In spite of
these impressive stories, a word of caution:
Some organizations have been disappointed with the results from self-managed teams.
Teams do not seem to work well during organizational downsizing.
The overall research on the effectiveness of self-managed work teams has not been
uniformly positive.
Moreover, while individuals on teams do tend to report higher levels of job satisfaction,
they also sometimes have higher absenteeism and turnover rates.
The effectiveness of self-managed teams is situationally dependent.
Care needs to be taken when introducing self-managed teams globally.
Cross-Functional Teams
o  These are teams made up of employees from about the same hierarchical level, but from
different work areas, who come together to accomplish a task.
Many organizations have used horizontal, boundary-spanning groups for years.
IBM created a large task force in the 1960s--made up of employees from across
departments in the company--to develop the highly successful System 360.
o  A task force is really nothing other than a temporary cross-functional team.
o  The popularity of cross-discipline work teams exploded in the late 1980s.
o  Cross-functional teams are challenging to manage.
Virtual Teams
o  The previous types of teams do their work face to face. Virtual teams use computer
technology to tie together physically dispersed members in order to achieve a common
goal.
They allow people to collaborate online.
Virtual teams can do all the things that other teams do.
They can include members from the same organization or link an organization's
members with employees from other organizations.
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They can convene for a few days to solve a problem, a few months to complete a
project, or exist permanently.
o  The three primary factors that differentiate virtual teams:
The absence of verbal and nonverbal cues. These help clarify communication by
providing increased meaning, but aren't available in online interactions.
Limited social context. Virtual teams often suffer from less social rapport and less
direct interaction among members.
The ability to overcome time and space constraints. Virtual teams allow people to work
together who might otherwise never be able to collaborate.
We can summarize this as shown in slides during our lecture as bellow.
Project Team: is convened for a specific purpose and disbands after completing its task.
Cross-functional Team: operates with members who come from different functional units
of an organization
Quality Circle Team: employees who meet periodically to discuss ways of improving
work quality. - a group of workers from the same functional area who meet regularly to
uncover and solve work-related problems and seek work improvement opportunities.
Self-Managing Teams: work team having the authority to make decisions about how they
share and complete their work.
Virtual Teams: Work together and solve problems through computer based interactions
We cam also divide teams into permanent or Temporary Teams.
Permanent teams:
o  Team-based departments
o  Team-based organization
o  Quality circles
Temporary teams:
A task force is a collection of people who come together to accomplish a specific goal.
o
Once the goal has been accomplished, the task force is usually disbanded.
Temporary teams are to solve problem. A standing committee or task groups are task forces that may be
enduring (though members may change) or permanent in nature.
Benefits of Teams:
o  Synergy (a type of process gain) occurs when members of a group/teams working / acting
together are able to produce more or better output than would have been produced by the
combined efforts of each person acting alone.
Why Teams Are Good for Organizations
o  More resources for problem solving
o  Improved creativity and innovation
o  Improved quality of decision making
o  Greater commitments to tasks
o  Increased motivation of members
o  Better control and work discipline
o  More individual need satisfaction
Characteristics of High Performance Teams:
o  Clear goals
o  Results-driven structure
o  Competent team members
o  Unified commitments
o  Collaborative climate
o  Standards of excellence
o  Leadership
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Table of Contents:
  1. INTRODUCTION, ORGANIZATION THE STAGE FOR LEADERSHIP:Challenges, Value creation
  2. FOCUSING ON PEOPLE: THE KEY TO SUCCESS:People in the Process, Developing and Sustaining A World-class Workforce
  3. LEADERSHIP:Characteristics of Successful Leader, Why Study Leadership?
  4. LEADERSHIP (CONTD.):Characteristics of Leaders Who Fail, Why Leaders Fail?
  5. MANAGERS VS LEADERS:Characteristics, Effective Leadership, Respect for Diversity
  6. FOLLOWER-SHIP:Importance of Followers, Follower-ship Style
  7. LEADERSHIP PROCESS:Strategies for Cultivating Exemplary Followers, Important Traits of Leaders
  8. LEADERSHIP PROCESS (CONTD.):Qualities of Leaders, Self-Confidence, Integrity
  9. LEADERSHIP THEORIES/ APPROACHES:Personal Characteristics of Leaders, Managerial Grid
  10. CONTINGENCY THEORIES OF LEADERSHIP:The Fiedler Model, Situational Leadership Theory, Path-Goal Theory
  11. TRANSACTIONAL, CHARISMATIC AND TRANSFORMATIONAL LEADERSHIP:Visionary Leadership
  12. THE LEADER AS AN INDIVIDUAL:Personality, Situation, Heredity, Environment
  13. ATTITUDE-PERSONALITY:Job Satisfaction, Work Situation, Self - Monitoring
  14. BIG FIVE MODEL, MYERS BRIGGS TYPE INDICATOR (MBTI):Sub-Categories Defined, Information Gathering
  15. SITUATIONAL FACTORS:Social and psychological climate, Culture of the organization
  16. BECOMING A LEADER! WHAT DOES IT MEAN & HOW DO YOU GET IT?:Mission Statement, Leading oneself
  17. BECOMING A LEADER:Elements of Leadership, CONCEPT OF POWER,
  18. UNDERSTANDING POWER:Sources of Power, Responses to the Use of Power, Managing Political Behavior
  19. LEADERSHIP POWER & INFLUENCE:Positional Power, Being an Effective Leader
  20. LEADERSHIP AND EMPOWERMENT:Power sharing and Empowerment, Share Information
  21. MOTIVATION:Guidelines for Delegating, Human Resource Approach
  22. MOTIVATION AT WORK, MOTIVATION AND LEADERSHIP:What Factors Diminish Motivation in the Workplace
  23. LEADERSHIP COMMUNICATION:Communication & the Four Management Functions
  24. REVIEW-1:Organizational Performance, That is the Role of Management?, Leaders Vs Managers
  25. GROUP & TEAM CONCEPT:Groups versus Teams, Deciding When to Use a Team
  26. TEAM DYNAMICS:Stages of Group Development, Problem-Solving Teams, Benefits of Teams
  27. BUILDING THE TEAM:Leadership success requires, Strategies for Team Building
  28. A TEAM-BASED ORGANIZATION:Basic Steps, Span of Control, Categories of Decisions
  29. DECISION MAKING:Categories of Decisions, The Decision-Making Process
  30. TEAM DECISION MAKING:Team Problem Solving Techniques, Concept of QC
  31. EFFECTIVE TEAM COMMUNICATION:Team/Group Communications
  32. CONFLICT IN TEAM:Sources of Conflict, Scarcity of Resources, Dysfunctional Outcomes
  33. TRAINING/LEARNING OF TEAM:Training Methods, Phases of Learning Cycles
  34. LEARNING ORGANIZATION:A Litmus Test, Work Relations
  35. REWARDING & RECOGNIZING TEAMWORK:Compensating Teams, Individual or Team Rewards?
  36. MANAGING/LEADING VIRTUAL TEAMS:Communications in Virtual Organizations, Virtual Leadership
  37. EFFECTIVE TEAM MEETINGS:Better Meetings, Meeting Roles, Meeting Room Facilities
  38. LEADING TEAM:Team Leadership Structures, Leadership Demands and Duties, Leadership Direction
  39. REVIEW-II:Types of Teams, Characteristics of High Performance Teams, Sources of Conflict
  40. STRATEGIC LEADERSHIP:Strategic Management, Determining Strategic Direction, Developing Human Capital:
  41. LEADING CHANGE:Dynamics of Change, Change Models, Unfreeze
  42. CREATIVE LEADERSHIP:Awaken Your Senses, How Might These Definitions Be Integrated
  43. ETHICS IN LEADERSHIP:Character Traits Reflect Ethics, Manifests Honesty
  44. LOOKING AT THE FUTURE: WHAT COMES NEXT:Benefits of Teams, Ethical Leadership,
  45. TEAMWORK: LEARNING FROM NATURE:Social Behavior, Termites, Learning from Nature